August 13,2023 Board Meeting Minutes|2023 Board Minutes|Forum|Bow Hunters of Alabama

BHA Board Meeting Minutes
08/13/2023

James Hornbuckle welcomes everyone and calls meeting to order.
Shane Bates not in attendance due to work schedule.
Phil Carter says prayer.
Debbie Ingram reads Article II

Minutes were presented printed and posted on the website. Mike McAlpine made a motion to accept as published. James Smith 2nd.
Vote – Minutes accepted as published.

Financial Report presented printed. No one had any questions. Tamera Sharpe made a motion to accept as published. Bob Ingram 2nd.
Vote – Financial Report accepted as published.

New Chapters –
None present.

Zone Reports –
North Zone – Tamera Sharpe – good year, lost a chapter but had good participation.
Central Zone – Sandra Patterson – good year.
Southern Zone – Debbie Hill – not getting participation, shooters not wanting to travel from other zones. Adding new chapters, Houston Deep South Archery and Coffee County, Poarch Creek.

Chapter Reports –
St. Clair – good year; hosted Alabama State Games and S3DA State
Talladega – went pretty well on new range; more participation on regular shoot than trail shoot
Peach Pit – great year despite the weather; some improvements coming
Heritage – No complaints; had great help
Jefferson – good year/weather; great turn out; will have new targets
WCO – great first year; good turnout at trail shoot; didn’t know to promote shoot
Panhandle – decent year; lost one shoot due to weather; 92 shooters for state
Chelsea – did really well; hope to improve somethings and working on more land; mayor helping with a pavilion
Blount – first shoot went really well; second shoot a flop; got new targets
Tuscaloosa – had 30 shooters; getting new cores
Lee County – address is set for next year
Monroe – didn’t have any BHA #s

Social Media – Katie Skinner – not present – asking for short videos of shoot or working on range, Get information on shoots to her Sunday before, loves to get pictures to post as well.

Editor Report / Policial Liaison / UDCP – Nathan Worthington – not present
Summary reports from both (CAB) Meeting on forum.
March11th – Making improvements to Trail system amenities; Numerous projects underway for WFF with land added at several wildlife management area and special opportunity areas; Requesting that spear hunting season be reinstated in AL
5/20th – About $401 million being used to restore, conserve and enhance costal AL; will have over 30,000 acres along Perdido Reiver for public access, hunting, canoe trails and river frontage.
Inquiring about what BHA’s UDCP can do to address deer damage within residential neighborhood – Mike McAlpine has been very helpful.
Working on several articles and plans to post on BHA forum
BHA member questions:
Angela Boatwright – Wanted answer from AL DNR on why alligator gar is not recognized under state record for bowfishing – made multiple calls and is still working on answer
Phil Carter – What to do when tracking a deer across property lines when the adjacent landowner denied access. DNR Response: Call the game warden that works in the county, game warden will contact and communicate situation to landowner.
Member – Can someone volunteer to help improve Special Opportunity Areas (SOA_ and gain preference points? DNR response: Individuals can volunteer on Wildlife Management Areas and SOAs by contacting the area biologist for that specific location. Will be grateful for help but will not gain preference points.

Merchandise – Wes Patterson – new shirts sold at Bowmania and banquet; can order online; looking into BHA shooter Shirts ; let Wes know if you have any ideas’ hats are expensive

Awards – Tamera Sharpe – moving to consistency on awards; kudos to Jeff Boland and Wes Patterson for helping; zones to purchase belt buckles through BHA

Tournament Director – Daniel Blubaugh – not present – all went good, working on spreadsheet

ASA Report – Renee Hornbuckle – 300 shooters/45 classes; Next season needs help with SOY scores; template to come for specific order to post scores; need to request qualifiers by 10/1/2023; needs advance notice to cancel or change qualifier; payout to be sent no later than the next Monday – PayPal and Venmo a great option; proposals for State ASA need to be sent ASAP

S3DA – not present – Per Connie Crews no longer partnering with BHA

Bowmania – James Hornbuckle – went pretty good this year. Voted – passed to add a second booth upstairs by escalator to pass out fliers and promote membership and shoot. Brian Mims proposed having kids walk around and pass out fliers at the event – Phenix Crews to head up. James proposed Bowmania Committee to be responsible for the event

NASP State Shoot – Sandra Patterson and Jeff Boland need volunteers for 4/4/2024 and 4/5/2024

2024 Calendar
February Board Meeting – February 17, 2024, Chelsea Community Center
May Board Meeting – May 11, 2024, Chelsea Community Center
August Board Meeting – August 11, 2024, Panhandle Club

Southern Zone Trail Shoot – March 9-12, 2024, location to be determined
Northern Zone Trail Shoot – April 13-14-2024, location to be determined
Central Zone Trail Shoot – May 4-5, 2024, location to be determined

Bow-up – May 25-26, 2024, Heritage Archery Club

Bowmania – July 19 – 21, 2024 – BJCC – World Deer Expo

BHA State Championship – August 10, 2024 – Panhandle Archery Club
BHA State Banquet – August 11, 2024, location to be determined

New Business –
Bobby Ingram proposed to make Charmin McAlpine and honorary Lifetime Member – Voted – passed

Charmin McAlpine – Make Chester Suttles memorial Award; Mike McAlpine will be over requirements – Voted – passed

Wes Patterson – Draw Down in September; discuss tickets at February meeting; Mike McAlpine proposed to earmark funds from draw down to purchase new trailer

Bow-up – will need help setting up and taking down

Old Business: Proposals tabled from previous meetings:
Proposal #1
Proposal to move St. Clair to Northern Zone
Voted – Passed

Proposal #2
Section III, Zone Directors
Any zone director is to get a free single BHA membership or discounted family membership for the year they hold the position (family membership would be minus the cost of the current single year membership costs). Zone directors to receive milage reimbursement ONE way to each Board Meeting they attend.
Voted – Passed

Proposal #3
Section I, Paragraph 2, Sentence 3 and 4
Currently Reads: In a county where a chapter already exists and another chapter is requesting membership, the new chapter must first attain approval from the existing chapter in order to be considered for acceptance. The existing chapter has the right to deny inclusion of a new chapter in their county
Proposed to change wording to: A new chapter must be present at a Board meeting with 10 members and ask to become a chapter. Approval will be voted on at that board meeting. They then will secure their insurance and checking account before hosting any shoots. Must present both of these items to the BHA secretary.
Voted – Passed

Proposal #4
Section IX – Tournament Rules
Trail Shoot Requirement: Sentence 9
Currently Reads: The hosting chapter must also provide awards to every qualified class.
Proposal: Omit the above sentence and add new paragraph after current paragraph 3 which will read: BHA will purchase all awards for Trail Shoots and State Championships. These will be generic so that they can be reused for each Trail Shoot.
Voted – Passed

Proposal #5
BHA By-Laws
Section IX – Tournament Rules
Sentence one reads: A copy of the current tournament rule is attached and is considered part of the BHA By-Laws.
Proposal: Change sentence one and add to it: A copy of the current ASA Federation tournament rules and classes are attached and are considered part of the BHA By-Laws. In addition to the ASA classes, BHA ONLY will also include a NASP/Basic Compound Class. Young Adults will be eligible to participate in this class for one full year from the start of 3D season and must transfer to another class after that year is completed.
Voted – Passed

OFFICER ELECTIONS/NOMINATIONS
President – James Hornbuckle – nominated, voted, passed and accepted
Vice President – Shane Bates – nominated, voted, passed and accepted
Secretary/Treasurer – Ginger Boland – nominated, voted, passed and accepted

Northern Zone Director – Jeff Boland – nominated, voted, passed and accepted
Central Zone Director – Sandra Patterson – nominated, voted, passed and accepted
Southern Zone Director – Connie Crews – nominated, voted, passed and accepted

UDCP Director – Nathan Worthington
Editor – Nathan Worthington
Political Liaison – Nathan Worthington
WebMaster – Shane Bates
Tournament Director – Daniel Blubaugh
Merchandise – Wes Patterson
Awards – Sandra Patterson
Social Media – Katie Skinner

Attendees
Jeff Boland – St. Clair
Sandra Patterson – Talladega
Wes Patterson – Talladega
Brittany Watkins – Blount
Colton Watkins – Blount
Debbie Hill – SZ Coordinator
Brian Mims – St. Clair
Marsha Mims – St. Clair
James Smith – Peach Pit Archery
Bobby Ingram – Heritage and Jefferson
Debbie Ingram – Heritage and Jefferson
Phenix Crews – WCO
Connie Crews – WCO
Sam Smith – Peach Pit Archery
Tyler Newton – Panhandle
Charmin McAlpine – Heritage
Mike McAlpine – Heritage
Tamara Sharpe – Heritage
Mike Sharpe – Heritage
Christie Wall – WCO
Brandon Wall – WCO
Angela Boatwright -WCO
Tonya Gardner – WCO
JR Gardner – WCO
Tammy Carter – Chelsea
Phil Carter – Chelsea
Cindy Waggoner – Crenshaw
James Hornbuckle – Jefferson
Renee Hornbuckle – Jefferson
Ginger Boland – St. Clair